The trigger is not tied to the evidence
Reminders live in a calendar, not on a certificate. Moving the date only moves the entry.
Re-assessments that happen, not just ones that are due.
Available now
The first run is behind you. The second one is the hard part: evidence expires, contracts get renewed, subprocessors change. Leapfacto records when the next review falls due and shows which piece of evidence is missing for it.
Problem
Why the second run stalls
Evidence without an expiry date
A certificate expires on a date nobody maintained. You notice when it has already lapsed.
Knowledge about the last review
What was decided in the first run sits in a log nobody opens again.
Triggers
What starts a new run
- Evidence expires: a certificate, an audit report or an attestation.
- The provider changes something about subprocessors or processing.
- A contract is renewed and the review is tied to it.
- An incident or a complaint touches this specific provider.
- Your own deadline says the next run is due.
Vendor file
What the file keeps
The data points the next date is derived from.
Last and next review
Per provider: when it was last reviewed and when the next run is due.
Evidence with expiry dates
Certificates and reports with their validity dates, not as files without context.
Due reviews as a list
What is coming up in the next weeks, together with the evidence that is missing.
FAQ
Common questions
When is a re-assessment due?
Your supervisory duties and your contract set the rhythm, not the software. Leapfacto records the date and shows which evidence is missing for it.
Does the system schedule the reviews itself?
It derives the date from the expiry of evidence and the interval you set Responsibility for carrying it out stays with your team.
What happens to the previous assessment?
It stays available. The new run sits next to it and the log carries both decisions with date and person.
Can I use it for dates only, without re-assessing?
The file shows dates and evidence even when you assess nothing new. You still have to review: seeing a date is not a review.
Contact
See which review is due next in your portfolio.
We set up the file for one provider and show how dates and evidence relate in it.
Book a demo →Or email us: info@leaplytics.de
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